Application for Writing Jobs
Posted on September 26, 2011
In one of my early blog posts, I asserted that writers need to create a standard introductory email that’s ready to send out in a moment’s notice in response to writing job ads in which they are interested.
Not only do you need a standard introductory email ready, but have you heard the old cliché “the early bird gets the worm?” This is literally true in the freelance job application world. The first app’s received are the ones that get the most attention from hiring companies.
Increased competition makes it necessary to provide a stellar introduction and be one of THE first responses to a writing job ad that a company receives.
Introductory Email
The contents of the intro email are critical for the hiring company to quickly decide whether they are interested in your writing talent. Keep in mind, these companies receive literally hundreds of applications for each writing position posted. They typically peruse responses they receive to see if any peak their interest. You want yours to stand out.
Create a standard introductory email (see an early one of mine here) you will tailor for specific job ads as follows:
- Begin your intro email noting your interest and where you found the job ad (include the link to the ad and modify for each response to a job ad).
- Briefly define your professional freelance writing experience — include writing experience in jobs previous to freelance writing — e.g., if you wrote on technical topics or produced user manuals in a previous position, include that in your intro email.
- Include three links to articles you’ve authored for other companies.
- Include the link to your blog or website at the end of your closing (after your name) – subliminal promotion.
- Try to limit your email to five paragraphs and 400 words — my standard intro email has 440 words.
- Copy the entire intro email into MS Word. Do a thorough proofread and spell check. Correct all misspelled words and grammatical errors — the content must be impeccably articulated and punctuated.
Modify Intro Email
Every writing job ad is different, so you’ll want to tailor your intro email to the writing job advertised.
Do the following when adapting your standard intro email to respond to a specific job ad:
- If the ad includes a specific person to send it to, include that name in your greeting.
- In the job ad, many companies include the website or blog on which the content will rest – visit the site and pay attention to the type of articles posted and the style in which they are written.
- Respond to each of the job requirements in the ad – e.g., if the ad says experience in writing on a particular topic is critical, indicate the companies for which you wrote on that particular topic or your professional experience working in that particular field.
- If the ad does not include specific job requirements, include your writing experience relative to the topics on which the company posts.
- Includes links to articles you’ve authored that directly relate to the topic noted in the job ad or are similar to those found on the company’s website or blog – if gardening, then include gardening topics, etc.
Include Relative Past Experience
Don’t overstate your abilities, but don’t understate them, either. Many writers I know don’t take into account writing experience from previous positions, because it fell under a professional title not related specifically to writing. For example, as a project manager, I wrote about specific emerging technologies, created business cases and authored customer requirements. I include all that writing experience in my intro email.
Finally, allow your intro email to naturally evolve as your experience broadens. I think you’ll find it “matures” over time.
Tell us what tools you use to introduce yourself and apply for posted writing job ads.
cspeno
October 1, 2011
Good suggestions, Sherry. Thanks for always posting great ideas and guidance for all of us in the competitive world of writing. I think the idea you raise about relevant past experience is right on target. I’ve been writing since I started working for attorneys right out of business school years ago in Chicago — okay how many years ago you ask? The early 70’s. Wow am I old or what?
All kidding aside, I think we all need to assess our writing experience and incorporate it into our profiles in such a way that it gives a true picture of our skill set. In this job market, we have to use all the tools we can to promote ourselves or else we get lost in the shuffle of job applicants.
Good job on this post. Keep it up!
Writing4Effect
October 1, 2011
Thanks for all the encouragement, Christine. You writing experience from the 70s is something I would definitely include in the resume. Nah, you’re still a spring chicken, as far as I am concerned!
I fully agree. A company just contacted me about doing some technical writing for them. That happens on occasion and I’m always thrilled when it does. There is some specific experience that they prefer. I don’t include my whole world of writing experience previous to freelancing in my writing resume, but only high level experience. In response to this company’s request, I tailored my resume to include previous relevant experience that matches the job requirements. For example, this company was looking for a technical writer with experience in Oracle, SQL and other database and server technologies. I was able to tailor my resume to show I had that.
I think this is the type of thing we all need to keep in mind when responding to job ads.
Samantha Bangayan
October 4, 2011
Sherry, you’ve been such a model for me when it comes to sending cover letters. That original sample cover letter you posted because a template for me when I started client hunting and I definitely attribute my success to your tips! =) Thank you so much!
And you know, I hadn’t even thought about the speed of responding to ads. As a perfectionist, I always try to take my time preparing the cover letter and application, but I should really balance that out with speed! Thanks for that tip!